Receptionist Needed In The Matian Firm, Canada

Job Description

Our office is actively looking to hire an experienced Legal Receptionist, with a desire to grow within’ the legal industry. This position must be staffed by an individual who is trustworthy, organized and works well with people. Discretion and integrity are top priorities. This position requires a true professional who is dedicated, loyal and has strong attention to detail. In this role, this individual’s primary responsibility is to be the face/voice of the firm. This candidate will greet and assist clients and guests, answer multi-line phones, manage conference room reservations and update employee lists and directories. Additionally, you will help office personnel with a variety of tasks at our front desk including calendaring, and serve as liaison with department managers.

Responsibilities and Duties

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen, and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)
  • Provide fundamental and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Order front office supplies and keep an inventory of stock
  • Update calendars and schedule meetings


  • Must be bilingual (English/Spanish)with written and verbal proficiency
  • Case Management software experience is a significant plus
  • Receptionist experience within the legal field is a significant plus
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Proficient in Microsoft Office, Microsoft Excel, Google Spreadsheets, Google Drive, and CLIO (Preferred).

Here at the Matian Firm we offer benefits(medical, dental and vision insurance), an excellent compensation package, paid parking, paid time off, and more! Come work as an Legal Receptionist at a growing firm with opportunities to advance and learn alongside a team of professionals within’ the legal industry

How to apply

Visit company website to apply

Advertised until: 2019-02-07

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